The best digital vault apps for important documents

The 9 digital vault apps at a glance

Every app here will keep a deed or a tax return locked up. What sets them apart is what happens next: whether the app reads the document or leaves the naming and filing to you, whether you can take every file back out, and who gets in if you can't. A vault you can't search is a locked drawer. Prices and features are as of November 13, 2026.

1. Granite: the vault that reads your documents

Built for: households and solo businesses with years of paperwork they want to find again, without setting up folders or typing in details.

You drop in a PDF, a scan or a phone photo, and Granite reads it. It works out what the document is (it knows more than 110 types), gives it a plain title, pulls out the details that type carries, like a policy's expiration date or the wages on a W-2, and files it with the person, home, vehicle or business it belongs to. A homeowner's policy lands in Home Insurance and under the house it covers, with nothing for you to sort.

Finding it later is the point. Search looks at what's written in every document, not only the file name, and opens the document at the matching page. On Granite Paid you can ask a question in plain English, like "when does the car insurance renew", and get the answer with a link to the page it came from.

If you can't be there: on Paid, you name an emergency contact. They can request access, and you get an email to approve, deny or make them wait. If you choose wait, access opens after the number of days you set (1 to 30). You can also turn on an inactivity check, so the contact gets in after 90 days without a sign-in and 21 more without a reply.

Getting your files out: you can export the whole vault as a normal ZIP of your original files that opens without Granite, on any plan, even after you cancel. Canceling never deletes the vault. Every file is encrypted at rest with its own key (how Granite encrypts documents).

Price: Free covers 25 documents. Granite Paid is $99 a year on the web, with no cap on documents. Granite works on the web and has an iPhone app.

2. Trustworthy

Built for: families who want a shared household hub with reminders, sharing permissions and estate planning help.

Documents come in through a personal Trustworthy email address, the mobile scanner or a Chrome extension that picks up Gmail attachments. Emailed documents land in an inbox with suggested names and filing locations, and the scanner fills in details. Every plan includes a download of your information, and the free plan includes Legacy access.

Price: Free with 2 GB for one family member; Silver is $10 a month paid annually (10 GB, 5 members); Gold is $20 a month (100 GB, 10 members). Limit: the free plan has no SecureLinks or Intelligent Reminders.

3. Prisidio

Built for: people who want to share a vault of documents, valuables and account details with family, an advisor or an executor.

You upload files, import them from Dropbox, OneDrive or Google Drive, or scan pages in the app, and guided prompts help you organize them. You can make someone a Co-Owner with full access, or a Keyholder who gets in after Prisidio verifies you can no longer manage the vault.

Price: Starter is $45 a year ($4.99 a month); Unlimited is $150 a year ($16 a month). Limit: Starter caps some items and features and invites up to 3 people. Its subscription agreement says a suspended vault is destroyed after 180 days.

4. Everplans

Built for: end-of-life planning, with your wishes, accounts and documents shared with the people who will need them.

Everplans is organized around items you fill in, such as a policy or an account, with files attached. The mobile app can scan the details from an ID like a driver's license. Sharing runs through Deputies, and you can lock an item until after your death.

Price: Free stores up to 3 items; Premium is $99.99 a year for unlimited items and sharing. Limit: an item holds what you typed into it, and Everplans lists no way to search the text of the files you attach. We compare the two in detail on our Everplans alternative page.

5. Quicken LifeHub

Built for: families who want essential information and IDs in one shared app, especially if they already use Quicken.

You photograph a driver's license or another ID and the Smart Add tool captures the information; insurance policies and other documents are uploaded. You choose who can view or edit each folder, and one Co-owner can take over in an emergency.

Price: $3.99 a month, billed annually, with a first-year offer of $1.99 a month for new members who order by November 29, 2026. Limit: Quicken says its products are not designed to work outside the U.S. and Canada.

6. FidSafe

Built for: U.S. adults who want a free place to keep copies of family documents. It's a Fidelity service.

You upload any type of file or photos of your documents. You can share single documents, not folders, with contacts who have their own FidSafe accounts, and you can name one person to receive your files after FidSafe verifies a death certificate.

Price: free. Limit: 5 GB in total with no way to add more, and 200 MB a file.

7. OneDrive Personal Vault

Built for: people already on OneDrive who want a few sensitive files behind a second check, like a fingerprint or a code.

Personal Vault is a protected folder inside OneDrive. You move files in, or scan straight into it from the mobile app. Microsoft keeps vault files out of search results for privacy, so you find them by opening the vault and looking. To share a file you move it out of the vault first.

Price: on the free plan it holds up to 3 files; a Microsoft 365 Personal or Family subscription lifts that to your storage limit. Limit: it works on the web, the mobile app and Windows PCs, not on a Mac. More on our OneDrive alternative page.

8. Proton Drive

Built for: people who want end-to-end encrypted cloud storage from a privacy-first company.

It's cloud storage: you drag files into the web app or sync them from the desktop apps, and they're stored as you uploaded them. You can send a share link with a password and an expiry date, or invite people by email. Select several files and they download as a ZIP.

Price: Free with 5 GB; Drive Plus is 200 GB for $47.88 a year after a discounted first year.

9. 1Password

Built for: passwords first. Its vault also holds documents, such as a passport scan next to the login it belongs to.

You drag a file into the item list or attach it to an item. For emergencies, 1Password gives you an Emergency Kit, a PDF with your sign-in details to give someone you trust, like your spouse or someone in your will.

Price: Individual is $3.99 a month and Families $5.99 a month for 5 people, billed yearly, with a 14-day trial. Limit: 1 GB of file storage per person.

What does a digital vault cost?

From free to about $120 a year. FidSafe is free with a 5 GB cap. Prisidio, Quicken LifeHub, Proton Drive and 1Password sit between $45 and $48 a year at their regular price. Granite, Everplans and Trustworthy's Silver plan cost $99 to $120.

Quicken LifeHub, Proton Drive and 1Password all advertise a lower first year, then renew at the price shown here. At $45 to $48 you're buying storage and sharing; the naming and filing are still yours. Granite reads every document on every plan, Free included, so $99 a year buys room past 25 documents, plus Ask, email-in and an emergency contact.

Is a digital vault better than Google Drive or iCloud?

For important documents, yes. Google Drive and iCloud Drive are cloud drives: they keep files in the folders you make, and the naming and the filing are yours. Drive's search does look at the text inside your files, but it hands you the file to open and read. We cover both in Granite vs. Google Drive and Granite vs. iCloud.

A password manager like 1Password is the right home for passwords. A document there sits inside whichever item you attached it to, and you find it by remembering which item that was.

How do I choose a digital vault for important documents?

Ask each app three questions before you upload years of paperwork:

• Will I find the policy in five years without remembering where I put it? If the app only stores the file you named, you're still the filing system. A vault that reads the document finds it from the words on the page.
• Can the person I trust get to it if I can't? Check how access works: who you can name, what they have to prove, and how long it takes.
• Can I leave with everything? Look for a one-step export of every file in a format that opens without the app, and find out what happens to your vault if you stop paying.

Granite answers yes to all three. If you're moving a whole drawer of paperwork in, start with which originals to keep on paper, then see how Granite handles important documents.